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External Relations Project Coordinator

Department: External Relations
Reports To: Director of External Relations
FLSA Status:  Non-Exempt

General Summary

The External Relations Project Coordinator provides essential support to the External Relations Team, including administrative, data management, and special projects and events support relating to the overall effectiveness of the Museum. The External Relations Team manages all external facing aspects of the Monterey Museum of Art including membership, donor relations, fundraising, communications, marketing, and events.

The External Relations Project Coordinator requires an individual who is motivated, organized, detail-oriented, and interested in developing efficient systems. A successful candidate will thrive in a fast-paced work environment and is capable of coordinating multiple projects simultaneously. They are flexible, driven, and when required, able to step into different roles quickly and effectively.

 

Duties and Responsibilities – Essential Functions

External Relations Support

  • Responsible for membership renewals and acknowledgements of gifts and pledge payments
  • Coordinates direct mail programs including management of volunteers
  • Serves as point of contact for Museum members’ inquiries
  • Maintains internal and external events and programs calendar
  • Creates project calendars for fulfillment of External Relations goals and objectives
  • Prepares status reports from member database, donor metrics and event attendance
  • Coordinates day to day operations in fulfillment of larger organizational goals
  • Serves as initial contact for Executive Director and Director of External Relations
  • Provides administrative support as needed

Data Management Support 

  • Manages and maintains DonorPerfect database including inputting data, updating records, running reports, processing membership renewals and gift acknowledgements, and preparing mailing lists

Special Projects and Events Support

  • Plan, coordinate, and attend Members’ Only programs and other special events
  • Manage all inquiries regarding Museum administrative issues, rentals, facility use
  • Prepare work orders and purchase orders for each separate event or operation

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

Education: Bachelor’s Degree or relevant combination of education and experience

Professional Experience: 3 years of related non-profit experience including work with volunteers

Knowledge/Skills/Abilities:

Excellent written and verbal communication skills

Working knowledge of Microsoft Windows, MS Office Suite and database management

Ability to manage multiple projects simultaneously and be flexible in fulfillment of roles

Excellent customer service skills

Comfortable working with Interns, volunteers and event staff

 

DESIRABLE QUALIFICATIONS/ATTRIBUTES:

Training/ training/Abilities: Experience working with DonorPerfect fundraising platform

Additional Education, Certification or Professional Designations: None

Working Conditions: Open, team-centric office environment. Monday through Friday workweek from 9AM to 5PM with occasional evenings and weekends for events. Small amount of local travel.

Supervisory responsibilities:  None.

 

ENVIRONMENT:

  • Approximately 100% of the time performing job duties is spent indoors, within a standard office environment.
  • Noise level in the work environment is usually moderate except during live events and public gatherings.
  • The temperature of the work environment is moderate and ranges from 65 – 80 degrees.

 

PHYSICAL DEMANDS:

  • Seldom (1–5%): smell, drive, and reach above shoulders
  • Seldom (1–5%): bend, twist, push, pull, climb, squat, crawl, kneel, and drive
  • Frequently (34-66%): sit, reach with hands and arms; grasp with hands and fingers; and lift up to 20 lbs.
  • Continuously (67-100%): use hands to finger, handle or feel objects, see (including close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus), hear and speak; and key (i.e., computer, calculator, telephone).

 

EQUIPMENT:

  • Occasionally (6-33%): copier, fax, and 10-key calculator
  • Continuously (67-100%): computer, writing instruments and telephone

 

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain nor be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The Monterey Museum of Art reserves the discretion to change this job description at any time.

 

Send your C.V./resume and cover letter to sdamnavits@montereyart.org


 

Project Assistant

Reports To: Executive Director
FLSA Status:  Full-time, Non-Exempt

 

The Monterey Museum of Art expands a passion for the visual arts and inspires appreciation of California art—past, present, and future. The Monterey Museum of Art an art museum located in Monterey California was founded in 1959 as a chapter of the American Federation of Arts. The Monterey Museum of Art collects, preserves, and interprets the art of California from the nineteenth century to the present day

 

Monterey Museum of Art is seeking someone who will support the Executive Director administratively with special projects, Board meetings and committees, with a focus upon External Relations to support fundraising efforts. The Project Assistant is further responsible for supporting prospect research, cultivation events, set meetings, maintain correspondence and records related to 20/20, and the DonorPerfect database.

 

MINIMUM QUALIFICATIONS:

  • BA Degree
  • Four years in an administrative support role, non-profit development experience preferred. Demonstrated ability to retrieve, analyze, and synthesize information gathered from varied confidential sources.
  • Strong writing, communication, verbal and computer skill; open and clear communicator working with a team focused upon rapid initiation and deployment of strategic initiatives. Proactive self-starter requiring minimal supervision, but also works respectfully on a team.
  • Proficient with Microsoft Office, Excel and basic publishing software. Managing digital images.
  • Strong commitment to the mission and vision of the Monterey Museum of Art

Please send cover letter and resume to hr@montereyart.org


 

Title: Museum Educator

Department: Education

Reports To: Manager of Education and Public Engagement

FLSA Status: Part-Time – Non-Exempt

Compentsation: $13.00/hour

General Summary:

The Museum Educator reports directly to the Manager of Education and Public Engagement. This part-time position includes educational tours and workshops with school age children and adults, creating arts-based curriculum, greeting and providing customer service to all museum visitors, answering questions, opening and closing the museum, some retail, monitoring the galleries and safety of the visitors and art, and other duties assigned.

Duties and Responsibilities – Essential Functions

Education

  • Conduct tours for school age children and adults. Answer questions and provide art related information to visitors.
  • Build and run creative workshops for children and adults
  • Attend all trainings of exhibitions, programming and customer service.
  • Facilitate workshops at school and community events
  • Some travel may be required

 

Visitor Services

  • Greet and assist visitors during their visit to the museum and answering the phone.
  • Maintain a clean facility, which includes visitor services area, galleries, break room, and bathrooms.
  • Sell and renew museum memberships and museum store merchandise.
  • Attend required lectures, talks and staff meetings.
  • Responsible for shift opening and closing of register.
  • Assist with special events: greeting visitors, set up and break down of tables, chairs and food services.

 

Security

  • Responsible for opening and closing of the facilities.
  • Monitors the galleries for safety and security of the visitors, art and building.
  • Engages with the public in answering questions, giving information and promoting the Monterey Museum of Art.

 

Minimum Qualifications for consideration:

Education: BA in Art (Fine Art, Art History, Education, etc.), Museum Studies, or relevant field preferred

Professional Experience: Two years of experience in education within an art context Knowledge/Skills/Abilities: Strong interpersonal and communication skills. Interest in art and museums, enjoys working with children and adults, the ability to enforce museum rules and policies, capable of making decisions in emergency situations.

Supervisory responsibilities: N/A

Desirable Qualifications/Attributes

Non-essential functions:

Desirable functions: Knowledge of customer service, museum practices and art.

Additional Education, Certification or Professional Designations: None

Language Skills

Ability to read and interpret documents. Ability to write routine reports and correspondence. Bilingual capability is desirable.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to resolve problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of basic computer skills: email, spreadsheet software, word processing software, and Point-of-Sales platforms.

Special Requirements

A valid California Driver’s License and reliable transportation in order to travel between school and community sites throughout Monterey County, Ability to work weekends and evenings as required, Pursuant to California law, all employees of the Museum who provide school site services to minors must be fingerprinted and undergo a criminal background check through the California Department of Justice (DOJ).  DOJ verification of a cleared criminal background check must be received by the Museum prior to the commencement of work

 

PHYSICAL AND SENSORY REQUIREMENTS

The physical and sensory abilities required for this position include:

  1. Mobility, flexibility, gross body coordination, and dexterity sufficient to stand
  2. Ability to sit and stand for long periods of time
  3. Ability and mobility to drive a motor vehicle
  4. Acute vision, hearing, voice, smell, and sense of touch
  5. Ability to speak clearly and with volume, required to carry on clear conversations in person, on the phone, and while in front of a large group
  6. Ability to set up and break down folding chairs and tables of various heights

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; repetitive movement of hands, wrists or feet, reach with hands and arms; talk or hear and taste or smell. The employee must regularly be able to lift and/or move up to 25 pounds. Some duties of this position would require being able to work outside for extended periods of time.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the Museum and office environment is usually moderate.

Please send resume and cover letter to Chris Cohoon, Manager of Education and Public Engagement, at ccohoon@montereyart.org


 

Monterey Museum of Art is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.