Open Positions 


Collections and Exhibitions Assistant

Department: Collections and Exhibitions
Reports To: Manager of Education and Public Engagement
FLSA Status: Part-Time (20 hrs)- Non-Exempt

General Summary

The Collections and Exhibitions Assistant reports to the Manager of Collections and Exhibitions and will assist the department with a variety of activities including collection and exhibition research and documentation, data entry, object photography, object handling, exhibit preparation, and installation. Responsibilities include assisting with the care and maintenance of the permanent collection and artworks on display, on loan and in storage, and the creation and maintenance of associated files, such as those related to artworks, loans, exhibitions and artists, checklists, display labels, images, and lenders. S/he will also on occasion be called upon to work with the Departments of Education and Engagement, External Relations, and other staff across the organization, including volunteers and docents, with research and information requests related to collections and exhibitions.


Duties and Responsibilities – Essential Functions

Administrative Responsibilities

  • Prepares and edits collection and exhibition records, images, object labels, paper file records, artist biographies, and related checklists
  • Enters data and maintains up-to-date database profiles in permanent collection database Embark.
  • Performs research related to artists, museum collections, and exhibitions as needed
  • Assists with supervision of interns and implementation of educationally meaningful internship projects

Exhibition Responsibilities

  • Conducts exhibition research and produces related written materials as assigned
  • Assists with the creation and installation of didactic material, texts, and object and narrative labels
  • Performs incoming and outgoing object condition reports
  • May assist the Museum Preparator with packing, installation, and de-installation related tasks


Communication Responsibilities

  • Assists with proofing of exhibition, promotional, and interpretive materials, including press, newsletter, website, and social media content.
  • Prepares communication materials for the Exhibitions and Acquisitions Committee.
  • Responds to research inquiries and outside exhibition proposals

Core Competencies

Required experience and education:

  • Bachelor’s degree in Art History, Museum Studies, or related Museum discipline.
  • Six months of experience or internship in a Museum or other related non-profit arts organization.
  • Demonstrated attention to detail.
  • Proficiency and accuracy in MS Office, Photoshop, email, social media, and databases
  • Familiarity with American Alliance of Museums standards and polices
  • Knowledge of basic gallery preparation, tools, and installation techniques preferred
  • Ability to read and interpret documents. Capacity to write routine reports and correspondence.
  • Able to communicate (written or verbally) clearly and persuasively in all situations; listens and obtains clarification; communicates positively and effectively to artists, co-workers, and visitors while retaining professional museum confidentiality
  • Capability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to resolve problems involving several concrete variables in standardized situations



Desirable functions: Additional Education, Certification or Professional Designations:

  • Member of American Association of Museums, and/or California Association of Museums.
  • A general knowledge of early California or American painting, photography, and modern to contemporary art;



The physical and sensory abilities required for this position include:

  • Mobility, flexibility, gross body coordination, and dexterity sufficient to stand
  • Ability to sit or stand for long periods of time (meeting attendance, car trips or in office/museum)
  • Acute vision, hearing, voice, smell, and sense of touch
  • Ability to speak clearly and with volume, required to carry on clear conversations in person and on the phone
  • Physical effort – able to reach, bend, carry and occasional lifting of up to 25 lbs.



  • Variable work environment: Work is conducted both indoors and out with varying environmental conditions.
  • Noise level is usually low to moderate
  • Mental stress moderate.
  • Fast-paced environment: subject to numerous schedule and priority changes and short notice activity.
  • Ability to work independently and use good judgment with minimal direction.


Send your C.V./resume and cover letter to jrexine@montereyart.org.



Monterey Museum of Art is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.