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Collections and Exhibitions Assistant

Department: Collections and Exhibitions
Reports To: Manager of Education and Public Engagement
FLSA Status: Part-Time (20 hrs)- Non-Exempt

General Summary

The Collections and Exhibitions Assistant reports to the Manager of Collections and Exhibitions and will assist the department with a variety of activities including collection and exhibition research and documentation, data entry, object photography, object handling, exhibit preparation, and installation. Responsibilities include assisting with the care and maintenance of the permanent collection and artworks on display, on loan and in storage, and the creation and maintenance of associated files, such as those related to artworks, loans, exhibitions and artists, checklists, display labels, images, and lenders. S/he will also on occasion be called upon to work with the Departments of Education and Engagement, External Relations, and other staff across the organization, including volunteers and docents, with research and information requests related to collections and exhibitions.

 

Duties and Responsibilities – Essential Functions

Administrative Responsibilities

  • Prepares and edits collection and exhibition records, images, object labels, paper file records, artist biographies, and related checklists
  • Enters data and maintains up-to-date database profiles in permanent collection database Embark.
  • Performs research related to artists, museum collections, and exhibitions as needed
  • Assists with supervision of interns and implementation of educationally meaningful internship projects

Exhibition Responsibilities

  • Conducts exhibition research and produces related written materials as assigned
  • Assists with the creation and installation of didactic material, texts, and object and narrative labels
  • Performs incoming and outgoing object condition reports
  • May assist the Museum Preparator with packing, installation, and de-installation related tasks

 

Communication Responsibilities

  • Assists with proofing of exhibition, promotional, and interpretive materials, including press, newsletter, website, and social media content.
  • Prepares communication materials for the Exhibitions and Acquisitions Committee.
  • Responds to research inquiries and outside exhibition proposals

Core Competencies

Required experience and education:

  • Bachelor’s degree in Art History, Museum Studies, or related Museum discipline.
  • Six months of experience or internship in a Museum or other related non-profit arts organization.
  • Demonstrated attention to detail.
  • Proficiency and accuracy in MS Office, Photoshop, email, social media, and databases
  • Familiarity with American Alliance of Museums standards and polices
  • Knowledge of basic gallery preparation, tools, and installation techniques preferred
  • Ability to read and interpret documents. Capacity to write routine reports and correspondence.
  • Able to communicate (written or verbally) clearly and persuasively in all situations; listens and obtains clarification; communicates positively and effectively to artists, co-workers, and visitors while retaining professional museum confidentiality
  • Capability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to resolve problems involving several concrete variables in standardized situations

 

DESIRABLE QUALIFICATIONS/ATTRIBUTES – Non-essential Functions:

Desirable functions: Additional Education, Certification or Professional Designations:

  • Member of American Association of Museums, and/or California Association of Museums.
  • A general knowledge of early California or American painting, photography, and modern to contemporary art;

 

PHYSICAL AND SENSORY REQUIREMENTS   

The physical and sensory abilities required for this position include:

  • Mobility, flexibility, gross body coordination, and dexterity sufficient to stand
  • Ability to sit or stand for long periods of time (meeting attendance, car trips or in office/museum)
  • Acute vision, hearing, voice, smell, and sense of touch
  • Ability to speak clearly and with volume, required to carry on clear conversations in person and on the phone
  • Physical effort – able to reach, bend, carry and occasional lifting of up to 25 lbs.

 

WORKING CONDITIONS:

  • Variable work environment: Work is conducted both indoors and out with varying environmental conditions.
  • Noise level is usually low to moderate
  • Mental stress moderate.
  • Fast-paced environment: subject to numerous schedule and priority changes and short notice activity.
  • Ability to work independently and use good judgment with minimal direction.

 


Museum Educator

Title: Museum Educator
Department: Education
Reports To: Manager of Education and Public Engagement
FLSA Status: Part-Time – Non-Exempt
Compensation: $13.00/hour

 

GENERAL SUMMARY:

 

The Museum Educator reports directly to the Manager of Education and Public Engagement. This part-time position includes educational tours and workshops with school age children and adults, creating arts-based curriculum, greeting and providing customer service to all museum visitors, answering questions, opening and closing the museum, some retail, monitoring the galleries and safety of the visitors and art, and other duties assigned.

 

DUTIES AND RESPONSIBILITIES – ESSENTIAL FUNCTIONS

 

Education

· Conduct tours for school age children and adults. Answer questions and provide art related information to visitors.
· Build and run creative workshops for children and adults
· Attend all trainings of exhibitions, programming and customer service.
· Facilitate workshops at school and community events
· Some travel may be required

Visitor Services

· Greet and assist visitors during their visit to the museum and answering the phone.
· Maintain a clean facility, which includes visitor services area, galleries, break room, and bathrooms.
· Sell and renew museum memberships and museum store merchandise.
· Attend required lectures, talks and staff meetings.
· Responsible for shift opening and closing of register.
· Assist with special events: greeting visitors, set up and break down of tables, chairs and food services.

Security

· Responsible for opening and closing of the facilities.
· Monitors the galleries for safety and security of the visitors, art and building.
· Engages with the public in answering questions, giving information and promoting the Monterey Museum of Art.

 

MINIMUM QUALIFICATIONS FOR CONSIDERATION:

 

Education: BA in Art (Fine Art, Art History, Education, etc.), Museum Studies, or relevant field preferred

Professional Experience: Two years of experience in education within an art context Knowledge/Skills/Abilities: Strong interpersonal and communication skills. Interest in art and museums, enjoys working with children and adults, the ability to enforce museum rules and policies, capable of making decisions in emergency situations.

Supervisory responsibilities: N/A

 

DESIREABLE QUALIFICATIONS/ATTRIBUTES:

 

Desirable Functions

Knowledge of customer service, museum practices and art.

Additional Education, Certification or Professional Designations

None

Language Skills

Ability to read and interpret documents. Ability to write routine reports and correspondence. Bilingual capability is desirable.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to resolve problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of basic computer skills: email, spreadsheet software, word processing software, and Point-of-Sales platforms.

Special Requirements

A valid California Driver’s License and reliable transportation in order to travel between school and community sites throughout Monterey County, Ability to work weekends and evenings as required, Pursuant to California law, all employees of the Museum who provide school site services to minors must be fingerprinted and undergo a criminal background check through the California Department of Justice (DOJ). DOJ verification of a cleared criminal background check must be received by the Museum prior to the commencement of work

Physical and Sensory Requirements

The physical and sensory abilities required for this position include:

1. Mobility, flexibility, gross body coordination, and dexterity sufficient to stand
2. Ability to sit and stand for long periods of time
3. Ability and mobility to drive a motor vehicle
4. Acute vision, hearing, voice, smell, and sense of touch
5. Ability to speak clearly and with volume, required to carry on clear conversations in person, on the phone, and while in front of a large group
6. Ability to set up and break down folding chairs and tables of various heights

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; repetitive movement of hands, wrists or feet, reach with hands and arms; talk or hear and taste or smell. The employee must regularly be able to lift and/or move up to 25 pounds. Some duties of this position would require being able to work outside for extended periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the Museum and office environment is usually moderate.

 

Do you believe that art changes lives and makes the world a better place?  Then join the best team on the Peninsula as a MMA Museum Educator!  Send your C.V./resume and cover letter to education@montereyart.org.

 


 

Monterey Museum of Art is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.