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Operations Coordinator

Manages facilities rental program and group sales. Under general supervision, works with clients, staff, and volunteers to plan, organize and implement events at the Museum, including education, private, in-house and volunteer group function. Enforces policies and procedures for all events. Manages Master Calendar; assists Executive Director and Advancement Manager.

Duties and Responsibilities – Essential Functions 

• Develop and manage business plan to track profitability or events programs.
• Prepare the Events annual budget of projected expenses and income for Advancement Manager.
• Prepare work orders and purchase orders for each separate event and operations
• Plan and/or schedule events held at the Museum.
• Handle all inquiries regarding Museum rentals, facility use and Administration functions.
• Attend planning sessions to coordinate set-up and procedures.
• Maintain the facilities Master Calendar with complete information on all events.
• Supervise the work of the event vendors, caterers and the kitchen staff.
• Maintain copies of signed contracts for all private events.
• Coordinate with Business Office, the invoicing of all clients.
• Maintain the Museum’s inventory of equipment and in-kind supplies related to events and office
• Keep abreast of and enforce ABC laws.
• Purchase and maintain the inventory of all alcoholic beverages for the museum.
• Supervise staff assigned to events.
• Supply pertinent information to the Gallery Guide staff.
• Create, obtain affirmation and enforce consistent written policies for all events.
• Report events attendance breakdown to Gallery Guide department.
• Assist Executive Director and the Advancement Manager & Board Liaison with administrative duties, keep
managers current with logistical issues at the Museum.
• Support Advancement Manager & Board Liaison with all board meeting scheduling, minutes, reports,
attendance and logistics.
• Coordinate facility projects with the Director of Facilities.
• Support Education and Public Engagement Manager with event logistics.
• Assist as required in related duties.

Minimum Qualifications for consideration: 

Education: Four year college degree.
Professional Experience: 2 years’ experience in the Events and logistics field
Knowledge/Skills/Abilities: Excellent verbal and writing skills. Excellent organizational skills. Knowledge of Donor Perfect, Microsoft Windows, MS Word, MS Excel and MS Outlook. The ability to lift boxes and other objects weighing up to 25 pounds to waist height. The ability to set up and break down the museums folding chairs and tables of various sizes

Desirable Qualifications/Attributes:

Non-essential Functions: None
Desirable functions: Ability to work well with others as well as the ability to observe and anticipate client needs
Additional Education, Certification or Professional Designations:
Working Conditions: Normal office environment as well as event supervision during receptions and meetings. Occasional local travel to purchase supplies for events and between the two museum’s locations. Possible regional and national travel for professional development. Ability to work evenings and weekends.
Supervisory responsibilities: Event Assistants

 


 

On-Call Part Time Events Staff 

The Monterey Museum of Art seeks an energetic, flexible, reliable and collaborative team player to assist with special events. This is an on-call, part-time, temporary position supporting various special events and Museum programs. Under the direction of the Operations Coordinator this person will set-up and break-down; tables, chairs, podiums, bars and move furniture as needed for a variety of room configurations. Must be able to lift 40lbs to waist level.

AV technical skills a plus. Must be able to work nights and weekends. Hours vary per event.


 

 

Museum Educator 

Department: Education

Reports To: Manager of Education and Public Engagement

FLSA Status: Part-Time – Non-Exempt

Compentsation: $12.00/hour

General Summary:

The Museum Educator reports directly to the Manager of Education and Public Engagement. This part-time position includes educational tours and workshops with school age children and adults, creating arts-based curriculum, greeting and providing customer service to all museum visitors, answering questions, opening and closing the museum, some retail, monitoring the galleries and safety of the visitors and art, and other duties assigned.

Duties and Responsibilities – Essential Functions

Education

  • Conduct tours for school age children and adults. Answer questions and provide art related information to visitors.
  • Build and run creative workshops for children and adults
  • Attend all trainings of exhibitions, programming and customer service.
  • Facilitate workshops at school and community events
  • Some travel may be required

Visitor Services

  • Greet and assist visitors during their visit to the museum and answering the phone.
  • Maintain a clean facility which includes: visitor services area, museum store and bathrooms.
  • Sell and renew museum memberships and museum store merchandise.
  • Attend required lectures, talks and staff meetings.
  • Responsible for shift opening and closing of register.
  • Assist with special events: greeting visitors, set up and break down of tables, chairs and food services.

Security

  • Responsible for opening and closing of the facilities.
  • Monitors the galleries for safety and security of the visitors, art and building.
  • Engages with the public in answering questions, giving information and promoting the Monterey Museum of Art.

 

Minimum Qualifications for consideration:

Education: BA in Art (Fine Art, Art History, Education, etc.), Museum Studies, or relevant field preferred

Professional Experience: Two years of experience in education within an art context

Knowledge/Skills/Abilities: Strong interpersonal and communication skills. Interest in art and museums, enjoys working with children and adults, the ability to enforce museum rules and policies, capable of making decisions in emergency situations.

Supervisory responsibilities: N/A

Desirable Qualifications/Attributes

Non-essential functions:

Desirable functions: Knowledge of customer service, museum practices and art.

Additional Education, Certification or Professional Designations: None

Language Skills

Ability to read and interpret documents. Ability to write routine reports and correspondence. Bilingual capability is desirable.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to resolve problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of basic computer skills: email, spreadsheet software, and word processing software.

Special Requirements

A valid California Driver’s License and reliable transportation in order to travel between school and community sites throughout Monterey County, Ability to work weekends and evenings as required, Pursuant to California law, all employees of the Museum who provide school site services to minors must be fingerprinted and undergo a criminal background check through the California Department of Justice (DOJ).  DOJ verification of a cleared criminal background check must be received by the Museum prior to the commencement of work

 

PHYSICAL AND SENSORY REQUIREMENTS

The physical and sensory abilities required for this position include:

  1. Mobility, flexibility, gross body coordination, and dexterity sufficient to stand
  2. Ability to sit and stand for long periods of time
  3. Ability and mobility to drive a motor vehicle
  4. Acute vision, hearing, voice, smell, and sense of touch
  5. Ability to speak clearly and with volume, required to carry on clear conversations in person, on the phone, and while in front of a large group
  6. Ability to set up and break down folding chairs and tables of various heights

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; repetitive movement of hands, wrists or feet, reach with hands and arms; talk or hear and taste or smell. The employee must regularly be able to lift and/or move up to 25 pounds. Some duties of this position would require being able to work outside for extended periods of time.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the Museum and office environment is usually moderate.


 

 

Monterey Museum of Art is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.